Integrity Policy

In Sweden, the data protection regulation (GDPR) applies, which is common to all EU member states. The purpose of it is, among other things, to tighten the security around individuals’ personal data. We also have national legislation, the Data Protection Act, which supplements the data protection regulation.

It is central to the Swedish Arts Grants committee that you should feel confident that we protect your personal integrity. We do this by ensuring that the processing takes place in accordance with current data protection legislation. We also have a data protection officer who checks that we do so. Information on how to contact us can be found under the heading Contact us at the bottom of the page.

What is meant by personal data and personal data responsibility?

Personal data is data that can be linked to you in various ways. It can be common information such as your name, email address or postal address, but it can also be, for example, pictures. The Swedish Arts Grants Committees Board is responsible for the processing of all personal data that we collect.

Processing of personal data

By processing is meant when the Swedish Arts Grants Committees Board collects, sorts or processes the data in another way. For example, it may be personal data provided in these contexts:

Account creation

When you create an account with Konstnärsnämnden, you will receive an email asking you to verify the account. Accounts that have not been used are deleted after 90 days.

Application

When you submit an application for, for example, a scholarship, your personal data becomes part of a public document. This means that they never completely disappear. We mainly use the data to prepare applications. The Swedish Arts Grants Committees Board has a case management system where your personal data is registered after you submit an application to us. Service providers who have access to the information are regulated via agreement. There is also an internal, common server shared by those employed by the authority, where your data may be temporarily stored at times.
Those who can see your personal data are either employees of the authority or sit in one of our work or reference groups.
The data is also used to produce statistics and analyze and investigate artists’ conditions. We do this because it is our mission as a government authority. In analyzes and compilations, individuals’ personal data cannot be identified. We share data with the Swedish Statistics Agency and the Agency for Cultural Analysis.

In the event that you are granted a scholarship or grant, we will show on our website that your application, together with other granted applications, has been approved. Your data may be transferred to the Swedish Tax Agency because in some cases we are obliged by law to do so.

If you are granted a national or international residency, we transfer your data to the receiving organization. The receiving organization may not use your personal data for anything other than what is directly connected to your residence.

Suggestions

In cases where you submit a proposal for, for example, a studio grantee, an expert visit or collaborative project, the data is stored in the same way as for an application, described above. You are obliged to notify the people you propose that the Swedish Arts Grants Committee processes their data.

Expression of interest

If you submit an expression of interest to sit in one of our decision-making groups, your data will be saved for three years, then it will be deleted.

Subscription to our newsletter

Your data is only saved as long as you are a subscriber and after consent has been given. When you withdraw your consent, we delete your e-mail address, both with us and with the supplier who supplies the software for sending our newsletters.

Registration for seminars, conferences and other events organized by the Swedish Arts Grants Committees Council
Your data is only saved as long as it is required for the administration, i.e. until the arrangement is completed.

Why does the Swedish Arts Grants Committee process personal data?

The Swedish Arts Grants Committee is a state authority under the government. Our assignments are regulated in several different legal texts, and therefore it is in the public interest that we process personal data in order to carry out our work.

You have the right to request information, correction, deletion and limitation

Send a signed request to the data protection officer to find out if the Swedish Arts Grants Committees Board processes personal data about you. You have the right to have your personal data corrected if it is incorrect. You also have the right to request deletion of personal data and restriction of processing.

The principle of publicity

Swedish Arts Grants Committees is a government authority and this means that many information sent to us are part of public documents. This includes, among other things, e-mails and information provided in connection with applying for scholarships or grants.

In cases where personal data is included as part of a public document, we may not delete it according to the Swedish constitution. The principle of openness is based on the constitution Freedom of the Press Ordinance, which states that every Swedish citizen has the right to access public documents.

Protected identity

It is important that you who have a protected identity or for some reason must have protected information contact us if your information is provided to us in connection with an application or other matter.

It is the individual’s responsibility to inform the Swedish Arts Grants Committees Board about, for example, protected identity. The Swedish Arts Grants Committees Board does not check whether a person has a confidentiality mark in the population register. It is also the responsibility of the individual to check for himself or herself whether information submitted to the Swedish Arts Grants Committees Board becomes confidential.

The principle of publicity

The Swedish Arts Grants Committees Board is a government authority and this means that many information sent to us are part of public documents. This includes, among other things, e-mails and information provided in connection with applying for scholarships or grants.

Please note: In cases where personal data is included as part of a public document, we may not delete it according to the Swedish constitution. The principle of openness is based on the constitution Freedom of the Press Ordinance, which states that every Swedish citizen has the right to access public documents.

Contact Us

Swedish Arts Grants Committee
Maria skolgata 83
118 53 Stockholm, Sweden
Telephone: +46 8 506 550 00

Data Protection Officer: Erik Hall